Asana pricing in 2026, and when Trello is enough

Project management tools are often bought for one team and then rolled out to everyone. The result is a company paying for a full Asana seat for people who check one project a week. Here's what Asana's plans cost today, how to keep occasional users off paid seats, and when a simpler, cheaper tool like Trello covers what a team needs.

All prices below were checked on the vendors' own pricing pages on 23 October 2026. Prices change, so confirm them before you negotiate.

Asana's plans

From Asana's pricing page:

Asana says yearly billing saves up to 18 percent. There's also an Enterprise+ tier for advanced security and compliance, with no published price.

What each tier adds

Personal is for up to 2 users, with unlimited tasks and projects, list, board and calendar views, and files up to 100 MB.

Starter adds timeline and Gantt views, reporting dashboards, unlimited automations, forms, custom fields, custom templates and unlimited free guests.

Advanced adds portfolios, goals, resource management, approvals and proofing, time tracking, and connectors for Salesforce, Tableau and Power BI.

Enterprise adds SAML authentication, SCIM user provisioning, capacity planning, view-only licenses and guest invitation permissions.

The big jump is Starter to Advanced, from $10.99 to $24.99 per user on annual billing. For 50 users, that's $6,594 a year against $14,994.

Free guests are the biggest lever

Asana says Starter includes "unlimited free guest seats" so that "clients and contractors collaborate without increasing your license count." Its comparison table also appears to list free guests on Advanced, so confirm with Asana for your plan.

Before renewing, look for paid members who could be guests:

• Contractors and agencies working on one or two projects
• Clients who review work or approve deliverables
• People outside the core team who only follow a project's progress

On Advanced, each paid seat you turn into a free guest saves about $300 a year at the annual price.

Check why you're on Advanced

Companies usually move to Advanced for portfolios, goals or resource management. Those features are used by managers, but the tier applies to every member. Ask how many people actually use them. If it's a handful of leads, a smaller team may get by on Starter, with managers reporting from dashboards.

When Trello is enough

Not every team needs Asana's depth. For teams that work from boards and lists, Trello's pricing is lower:

Free allows up to 10 boards per workspace. Standard adds unlimited boards, custom fields, advanced checklists and single-board guests. Premium adds calendar, timeline, table, dashboard and map views, plus admin and security features. Enterprise adds unlimited workspaces, organization-wide permissions and SSO with user provisioning through Atlassian Guard.

One thing to watch: Trello bills guests who are on more than one board at the same rate as members.

Side by side

Prices are per user per month on annual billing, from each vendor's pricing page.

Trello isn't a replacement for teams that depend on portfolios, goals or resource management. But for a marketing, ops or support team that mainly moves cards across a board, it can cost less than half as much as Asana Starter.

What to do with this

Start with the member list. Move contractors, clients and occasional followers to guest access, then check whether the features that justified Advanced are used beyond a few managers. If some teams only need boards, price them on a simpler tool. Even if you stay on Asana, that quote is leverage at renewal. For the full playbook, see how to negotiate a SaaS renewal.

You can see what companies post for Asana on the Asana vendor page. To get bids from sellers, post an RFP with what you pay for Asana and the features your team uses. It's free, and you can post anonymously.